SOUTH AFRICA SWEDEN UNIVERSITY FORUM

SOUTH AFRICA SWEDEN UNIVERSITY FORUM

AGENDA Projektplanering Organisation Finansiella frågor Första Seminarieveckan

South Africa Sweden University Forum Strategic internationalization project running from 2017-2020 10 249 988 SEK Budget Collaboration between 27 universities together with embassies, organizations, funding agencies & ministries in both countries Bringing together more than 300 researchers, PhD:s and students from Sweden & South Africa in seminars, mobilities & projects Creating innovative ways to approach internationalization & utilizing the power of online tools Connecting universities with funding agencies, industry, ministries & surrounding society in working towards the SDG

PROJECT ACTIVITIES Research seminars, Short term research mobility projects, interactive platform

Timeline South Africa Sweden University Forum September Kick off meeting Pretoria April First seminar week Pretoria April 2nd seminar week Cape Town April Final Seminar Sweden 2017 2018 2019 2020 Short Term Research Mobility Preparatory trip + SC meeting Preparatory trip + SC meeting

Research seminars Researchers from Sweden and South Africa Topics based on 17 SDG:s Challenges relevant to both countries Target group emerging researchers Funding for SA researchers from NRF When Where SE-researchers SA-researchers Research seminar 1 March 2018 Pretoria 50 50-100 Research seminar 2 March 2019 Cape Town 50 50-100 Research seminar 3 / Final seminar June 2020 Sweden 75-100 50 Other participants: University Management, Funding Agencies, Embassy, Government representatives

Research seminarssurrounding activities Based on interests from universities & research groups Maximize impact of long trip Spread out across universities in SA & SE 1. University - Industry linkage innovation Collaboration with Business Sweden Swedish companies in SA, SA companies Ex. Aim-Day Include Vinnova, Council for Scientific & Industrial Research 2. Focused workshops Chance to continue and develop discussions Ex. Water in Port Elizabeth, Big Data in Cape Town 3. Capacity development for emerging researchers Seminars in academic writing, proposal writing, supervision development 4. Social outreach glocalization Working with local communities

Short term research mobility projects Seed funding for researchers to facilitate next step collaboration 50 000 SEK 40 projects funded Flexible use of funding Applications open directly after two first research seminars Open to participants in seminars or PhD:s, post-docs other colleagues in research group Mandatory for proposals Linked to SDG:s Reciprocal Plan for how mobility project can be included in the interactive platform Priority for proposals that include: research groups from at least 2 SE + 2 SA unis a plan for joint supervision of PhD:s/ master students In collaboration with DHET Linked to capacity development of emerging researchers

Interactive platform Content Story-driven, not technologydriven Collaborative production Cross-university exchange Cross-country exchange All collaborations bring experience All results come with a story Stories are what last over time Enablers How-to support to empower Champions Inspire, Involve, Illustrate Examples Documentaries: A day in the life of a PhD student in... Live-streaming seminars Longer recorded lectures Short videos Blog posts (with social media integration) Technology Core features: SUNET Play Cultura, PLAY, Zoom Learning Mgmt System: Canvas Blog support: WordPress

ORGANIZATION Roles & responsibilities, Quality Assurance, Risk Management, Next steps

Roles & Responsibilities Project Coordinator (Uppsala University) Economy, administration, day to day handling Coordination of all activities in the project Prepare material for meetings Steering Committee Six SE unis, six SA unis + Project coordinator Decisions in implementation of project Decision on distribution of Short Term Mobility Project Grants Academic Advisory Committee (4) Researchers from both countries divided by topics (based on 17 SDG:s) Advise for academic content for seminars Suggest distribution of Short Term Mobility Project Grants Local project manager (LPM)

Roll för LPM Budget 400 000 SEK / 3 år 20-30% tjänst i 3 år (22% med 35 000 i månaden) 100 000 för resor Avspark, 2 förberedande resor, 2 seminarier Driva på projektet på det egna universitetet Inom akademin och inom förvaltningen Säkerställa engagemang inom projektets olika delar Deltagande av forskare i seminarier (och kringliggande aktiviteter) Short term research mobility projects Avgörande för att maximera utfall av projektet Delta i Steering Committee Rapportering, ekonomi och administration

Academic Advisory Boards 17 SDG:s - 4-5 utmaningar relevanta för båda länder Bör bestämmas på Kick-off (samtliga universitet bör ha en idé innan) Representanter från både SA och SE En person ansvarig gentemot projektledare Bra sätt att engagera forskare och få ut information till olika grupper Grupperna kan också ansvara för att ordna specifika aktiviteter inom sitt område under seminarieveckan

Steering committee Förankring av beslut och idéer Fysiska möten främst i samband med projektaktiviteter Mycket går att ta via mail

Quality & Risk Quality assurance External evaluator specialized in higher education projects On-going evaluation giving chance to adapt project if not on track Risk management Close collaboration with Swedish Embassy & South African unis Long experience in working with developing countries

BUDGET

Budget Budget (SEK) STINT grant 4 999 988 SE-partners co-finance 5 250 000 NRF co-finance 3 800 000 TOTAL 14 049 988 Research seminars - 7 330 000 Short term mobility projects - 2 000 000 Interactive platform - 712 000 Travel costs - 300 000 External evaluator - 300 000 Staff costs - 3 407 988

Budget

STINT Co-financing Short Term Research Mobility 2 000 000 External Evaluator 300 000 Venue, Catering, Marketing 230 000 Interactive platform 612 000 110 SA researchers* 1 300 000 Project Leader UU 550 000 Local project managers (6*400k) 2 400 000 LPM travel (6*100k) 600 000 Interactive platform travel 100 000 Project Leader travel 158 000 100 SE researchers** 2 000 000 TOTAL: 4 992 000 TOTAL: 5 258 000 *60*5 000 p.p in South Africa 50*20 000 p.p. in Sweden **100*20 000 pp in South Africa

Co-financing per university 750 000 SEK/university 400 000 in kind (salary) Cash: 15 forskare (två seminarier i Sydafrika) Möjligt att skicka fler, helst inte färre Resor för LPM Projektledare + Plattformsansvarig om relevant

Antaganden i budgeten 20 000 SEK per svensk forskare i Sydafrika Klumpsumma, inkluderar kostnader för flyg och hotell Om finansieras av universitet kan vara mer eller mindre 5000 SEK per sydafrikansk forskare i SA 20 000 SEK per sydafrikansk forskare i Sverige Kostnader för catering och venue kan öka kringliggande aktiviteter finansieras från existerande resebudget Extern utvärdering kan kosta mer (om vi vill)

NRF & DHET NRF (3 800 000 SEK) will go to participation of SA researchers The funds will be transferred to a university in South Africa who in turn transfers money to researchers Most likely University of Pretoria Possibility to fund more SE researchers Substantially higher than the 1 300 000 in our budget DHET might be able to co-finance short term research mobility

Rapportering och ekonomisk hantering Föreslår att vi håller det så enkelt som möjligt.. Men universitet måste kunna visa kostnader Vi kommer ej få pengar över så jobba inte för mycket Hantering av SA-bidrag, behövs en mall Hantering av short term mobility projects, betalas ut till institution i Sverige (pga praktiska skäl) Om vi kan använda SA-respengarna till annat överförs dessa till respektive universitet post action

SEMINAR WEEK 1

Forskningseminariet Exakt datum bestäms tillsammans med ambassaden Förhoppning att det går att kombinera med besök från minister/delegation University of Pretoria är förmodligen värdar 4 parallella workshops + high level management Forskningsfinansiärer

Vad vill vi göra den första veckan? Vad ska vi kalla veckorna för? South Africa Sweden Global Challenges week South Africa Sweden research, innovation & education week Allt är möjligt! Forskningsseminarier (breda/smala), inkludera NGO:s, masterrekrytering, webinars, seminars, outreach Initiera samarbeten med sydafrikaner Business Sweden

Arbetsprocess forskningsseminarium 1. SDG:s bryts ner i fyra utmaningar relevanta för båda länder Ex: finding the next generation of solar/clean energy Reducing the use of anti-biotics 2. Färdiga förslag bör finnas klara till avsparken Konsultativ process, varje universitet får skicka in förslag 3. Beslut på avspark Universitet får välja vilken/vilka utmaningar man känner mest för Möjlighet att delta i AAC Möjlighet att vara ordförande för en AAC 4. Varje AAC får i uppgift att sätta ihop ett position paper för sin challenge Max en A4 med titel, keywords, summary och förslag på relevanta ämnen Kopplingar till SDG:s samt interaktiv plattform 5. Position papers publiceras, forskare skickar in abstract Beskriver hur deras forskning bidrar till utmaningen Plus i kanten för kopplingar till interaktiva plattformen Enkel process + max en halv A4:s ansökan Går att komplettera ifall något svenskt universitet saknar sökande 6. AAC bedömer abstracts, sätter ihop program (tillsammans med SC)

Praktiskt Logo Hemsida Tidslinje Kontrakt Sverige + Sydafrika 27/9 workshop 11.30-16.30 i GBG 2-3/10 pretoria Kick-off Presentera projektet i SANORD

Learning together: sustainable impact through research, innovation & education Learning together: Sweden South Africa solution week Learning together: South Africa- Sweden research & innovation week Sweden - South Africa research & innovation week: Learning together Global challenge week: SE SA. Glocal challenge week: research & innovation Glocal challenge week: creating solutions through research & innovation Glocal challenge week: impact through research, innovation & education Local solutions for global challenges: the Sweden South Africa university forum Knowledge sharing for sustainable impact through research & innovation Co-creating sustainable impact through research & innovation Finding solutions Magnet week Learning together for change: Sweden South Africa research & innovation week