Rapporter, blanketter och hantering av interna mellanhavanden. 19 maj, 2011 Senior Group Controller

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1 Rapporter, blanketter och hantering av interna mellanhavanden Stockholm Patrick Brynskog 19 maj, 2011 Senior Group Controller

2 Innehåll Kort om Kwintet Vår Cognos Controller-installation Avstämning av interna mellanhavanden Formulär och Rapporter 2

3 Kwintet Störst inom arbetskläder och corporate wear i Europa Omsättning: Ca. 6 mdr SEK (2010) Ca anställda Verksamhet i 23 länder fördelat på 65 legala enheter. Helägda produktionsanläggningar i Ukraina, Ryssland och Litauen Sourcing-organisation organisation i Asien (Hong Kong, Kina, Bangladesh, Laos, Thailand och Pakistan) 3

4 Cognos Controller installation Version Centraliserad lösning via Citrix 70 användare Excel 2003 (i Citrix-miljön) 4

5 Cognos Controller installation Strukturer Bolagsstrukturer: Legal Geografisk (Operativ uppföljning) Dimensionsstruktur Dimension 1: Division (Operationella positioner) Dimension 2: Försäljningskanal (Ext. Oms & KSV) Dimension 3: Varumärke (Ext. Oms & KSV) Aktualiteter AC Actual (Monthly) AB Actual at Budget Rate WA Weekly Actual BU Budget E1 Q1 Estimate E2 Q2 Estimate t E3 Q3 Estimate 5

6 Interna mellanhavanden 6

7 Interna mellanhavanden Hur vi arbetar i Cognos Controller Separat Submission som ska vara Ready -markerad innan deadline för externa positioner. Separata inmatningsblanketter (IC och IC_D) 24 I/C-konton, varav 15 anges med motdimension. Transaktionsvaluta specificeras på 20 av dem. Avstämningen sker i systemet och av de rapporterande enheterna; One Truth! I inmatningsblanketten ( ying&yang ) Avstämningsrapporter för bolaget Avstämningsrapporter för koncernen 7

8 Interna mellanhavanden Avstämning i inmatningsblanketten 8

9 Interna mellanhavanden Avstämningsrapport 9

10 Interna mellanhavanden Principer Alla interna positioner (intäkter/kostnader och tillgångar/skulder) ska rapporteras i Cognos Controller kl den andra arbetsdagen varje månad. Bolaget som har skuldpositionen eller kostnaden är ansvarigt för avstämningen gentemot motparten. Övergripande princip: Det säljande bolaget har alltid rätt! Varor på väg ska bokas som lager i det köpande bolaget. Betalning på väg ska bokas som likvida medel i det betalande bolaget. Kvarvarande oenigheter ska lösas under kommande månad. Avstämningsprocessen ska vara avslutad kl den fjärde arbetsdagen, när submission 1 i Cognos ska stängas. 10

11 Interna mellanhavanden Effektivisering av avstämningsprocessen Tydliga regler angående hantering av differenser Tydliga regler för intern fakturering (sista faktureringsdatum) Lista över kontaktpersoner och kontaktdetaljer på intranätet. Deadlines tydligt angivna i den finansiella tidtabellen för koncernen Separat submission för rapportering av interna positions i Cognos Controller. Avstämningen sker i systemet t och av de rapporterande enheterna; One Truth! Använd avstämningsrapporterna och ying&yang i blanketterna. Alla avstämningsdifferenser ska vara utredda och eliminerade innan den externa delen av månadsrapporteringen har deadline. 11

12 Formulär och Rapporter Company Kwintet Kansas A/S, Denmark Period May 2011, YTD Actuality Actual Currency DKK x 1000 Profit & Loss per Division Fristads & Co Operations Total 3010 External Turnover - Total Turnover - internal Sales Reductions - Total Granted Bonuses/Commissions Cash Discounts - Granted Freight of Goods Sold Other Sales Reductions Net Turnover COGS- External sales COGS- Internal sales COGS- Total Total Cost of Goods Sold COGS - Material COGS - Staff COGS - Inbound Freight Cost COGS - Operation Fee COGS - Sourcing Fee COGS - Write Downs COGS - Change in Stock Valuation - not write down COGS - Shrinkage COGS - Other Operation Indirect Production Cost IPC - Staff costs IPC - Travel IPC - Premises & Equipment IPC - Consultancy IPC - Communication (IT - Tel. - Postal) IPC - Other IPC - Fee Contribution Margin (CM) - Contribution Margin (CM), % N/A N/A N/A Kwintet Kansas A/S, Denmark Stock Analysis Total Company EUR x 1000 Stock Value per month Mar 2010 Apri 2010 May 2010 Jun 2010 Jul 2010 Aug 2010 Sep 2010 Oct 2010 Nov 2010 Dec 2010 Jan 2011 Feb 2011 Gross Stock Value Month of usage < Month of usage <6 < Month of usage <12 < Month of usage <18 < Month of usage > Underwritten Stock >24 Months Special Plans >24 Months New articles Outgoing, 2. Quality & Defect Articles Total Gross Stock Value Write Downs Month of usage > Underwritten Stock >24 Months Special Plans >24 Months Outgoing, 2. Quality & Defect Articles Total Write Downs Write Down % (of Total Stocks) 23.8% 24.6% 22.4% 19.0% 17.0% 17.1% 15.3% 14.5% 12.0% 12.0% 11.5% 7.7% % of >24 months or Obsolete 82.6% 81.4% 98.8% 86.3% 86.1% 86.0% 85.3% 85.1% 87.0% 87.1% 86.7% 85.3% Net Stock Value Month of usage < Month of usage <6 < Month of usage <12 < Month of usage <18 < Month of usage > Underwritten Stock >24 Months Special Plans >24 Months New articles Outgoing, 2. Quality & Defect Articles Total Net Stock Value Stock Days % 80% 60% 40% 20% Gross Stock Value (relative distribution) 0% Mar 2010 Apri 2010 May 2010 Jun 2010 Jul 2010 Aug 2010 Sep 2010 Oct 2010 Nov 2010 Dec 2010 Jan 2011 Feb 2011 Outgoing, 2. Quality & Defect Articles Special Plans >24 Months Underwritten Stock >24 Months Month of usage >24 Month of usage <18 <24 Month of usage <12 <18 Month of usage <6 <12 Month of usage <6 New articles 12

13 Formulär och Rapporter Excel-miljön gör det möjligt att bygga snygga formulär och rapporter Formattering Färgskala Stödlinjer Logga Formler Kontobeskrivning Villkorsstyrd formattering Rapportpaket för månadsrapporteringen med både tabeller och grafer Dynamiska rapporter för kontoanalys Mer komplexa rapporter byggs i Excel-länken 13

14 Rapporter Månadspaket byggt i Cognos Controller - Kan användas av alla och på alla nivåer 14

15 Rapporter och Formulär Exempel från vår applikation 15

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18 Kwintet Kansas A/S, Denmark Fristads & Co Operational P&L and Working Capital EUR x 1000 Month Actual vs. YTD Actual vs. 12 Month Total LTM vs. AC BU LY BU LY AC BU LY BU LY LTM BU LY BU LY External Turnover - Total Turnover - internal Sales Reductions - Total Net Turnover Total Cost of Goods Sold Indirect Production Cost Contribution Margin (CM) Contribution Margin % 13.9% 18.8% 22.1% -4.9% -8.3% 19.8% 20.5% 21.3% -0.6% -1.5% 22.3% 23.1% 0.0% -0.9% +22.3% Indirect Sales Cost - Total Marketing Cost - Total Supply Chain Cost - Total Sourcing Cost - Total Administration Cost - Total Prod. Development Cost - Total Total Staff Cost (excl. prod. and warehouse) Total Other Operating Costs EBITDA EBITDA % -5.6% -3.4% -0.8% -2.2% -4.8% -1.5% -2.4% 0.0% +0.9% -1.5% 4.1% 4.1% 0.0% +0.1% +4.1% Depreciation EBIT before restructuring costs EBIT before Restructuring % -5.8% -3.8% -1.2% -2.0% -4.6% -1.6% -2.8% -0.3% +1.1% -1.3% 3.9% 3.7% 0.0% +0.1% +3.9% Restructuring costs and one-off items Management fee Primary result (EBIT) EBIT % -6.7% -3.8% -4.1% -2.9% -2.6% -2.0% -2.8% -1.3% +0.8% -0.6% 3.2% 3.7% 0.0% -0.5% +3.2% Monthly Change Actual vs. End of Month Actual vs. 12 Month Total LTM vs. AC BU LY BU LY AC BU LY BU LY LTM BU LY BU LY Stocks Trade Recievables, External Trade Suppliers, External Working Capital EBITDA Change in Working Capital CAPEX Simplified Operational Cash Flow AC BU LY BU LY AC BU LY BU LY AC BU LY BU LY Number of Production Employees - at end Number of Indirect Prod. Employees - at end Number of Sales Employees - at end Number of Marketing Employees - at end Number of Supp. Chain Employees - at end Number of Sourcing Employees - at end Number of Admin. Employees - at end Number of Prod. Dev. Employees - at end Total Number of Employees - at end *All periods and actualities are calculated on budget 2011 FX

19 Kwintet Kansas A/S, Denmark Total Company EUR x 1000 Stock Analysis Stock Value per month Mar 2010 Apri 2010 May 2010 Jun 2010 Jul 2010 Aug 2010 Sep 2010 Oct 2010 Nov 2010 Dec 2010 Jan 2011 Feb 2011 Mar 2011 Gross Stock Value Month of usage < Month of usage <6 < Month of usage <12 < Month of usage <18 < Month of usage > Underwritten Stock >24 Months Special Plans >24 Months New articles Outgoing, 2. Quality & Defect Articles Total Gross Stock Value Write Downs Month of usage > Underwritten Stock >24 Months Special Plans >24 Months Outgoing, 2. Quality & Defect Articles Total Write Downs Write Down % (of Total Stocks) 23.8% 24.6% 22.4% 19.0% 17.0% 17.1% 15.3% 14.5% 12.0% 12.0% 11.5% 7.7% 8.0% % of >24 months or Obsolete 82.6% 81.4% 98.8% 86.3% 86.1% 86.0% 85.3% 85.1% 87.0% 87.1% 86.7% 85.3% 85.4% Net Stock Value Month of usage < Month of usage <6 < Month of usage <12 < Month of usage <18 < Month of usage > Underwritten Stock >24 Months Special Plans >24 Months New articles Outgoing, 2. Quality & Defect Articles Total Net Stock Value Stock Days % Gross Stock Value (relative distribution) 80% 60% 40% 20% 0% Mar 2010 Apri 2010 May 2010 Jun 2010 Jul 2010 Aug 2010 Sep 2010 Oct 2010 Nov 2010 Dec 2010 Jan 2011 Feb 2011 Mar 2011 Outgoing, 2. Quality & Defect Articles Special Plans >24 Months Underwritten Stock >24 Months Month of usage >24 Month of usage <18 <24 Month of usage <12 <18 Month of usage <6 <12 Month of usage <6 New articles Net Stock Value (amount) Mar 2010 Apri 2010 May 2010 Jun 2010 Jul 2010 Aug 2010 Sep 2010 Oct 2010 Nov 2010 Dec 2010 Jan 2011 Feb 2011 Mar 2011 Outgoing, 2. Quality & Defect Articles Special Plans >24 Months Underwritten Stock >24 Months Month of usage >24 Month of usage <18 <24 Month of usage <12 <18 Month of usage <6 <12 Month of usage <6 New articles Stock Days (net) Apri May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Last 12 months Last 12 months./. 12 months

20 Simon Jersey Ltd., United Kingdom Simon Jersey Sales and Margin per Sales Channel EUR x 1000 March 2011 Month YTD Full year External Turnover AC BU LY AC vs BU AC vs LY AC BU LY AC vs BU AC vs LY LTM BU LY LTM vs BU LTM vs LY Key Account Mail Order Field Sales Int'l Key Accounts Others/Non specified Total Gross Margin Key Account Mail Order Field Sales Int'l Key Accounts Others/Non specified Total Gross Margin % Key Account 37.5% 35.2% 40.2% +2.3% -2.6% 25.6% 28.2% 40.4% -2.6% -14.8% 27.5% 37.1% 31.4% -9.6% -4.0% Mail Order 57.3% 61.4% 57.9% -4.1% -0.6% 54.1% 60.0% 58.6% -5.9% -4.5% 54.5% 62.6% 55.4% -8.1% -0.9% Field Sales 51.3% 48.6% 52.0% +2.7% -0.7% 47.6% 48.0% 51.5% -0.4% -3.9% 45.5% 50.5% 46.2% -5.0% -0.7% Int'l Key Accounts 38.7% 41.6% 52.4% -2.9% -13.7% 36.1% 41.1% 51.1% -5.0% -15.0% 42.0% 41.1% 44.2% +0.9% -2.2% Others/Non specified -14.3% % % 50.0% % % 250.0% % % Total 46.2% 48.1% 50.2% -2.0% -4.0% 36.7% 42.5% 50.7% -5.8% -14.0% 41.9% 49.1% 45.1% -7.2% -3.2% 100% Share of Turnover, Month 100% Share of Turnover, YTD 90% 90% 80% 80% 70% 70% 60% 60% 50% 50% 40% 40% 30% 30% 20% 20% 10% 10% 0% AC BU LY 0% AC BU LY Key Account Mail Order Field Sales Int'l Key Accounts Others/Non specified Key Account Mail Order Field Sales Int'l Key Accounts Others/Non specified 100% Share of Margin Month 100% Share of Margin, YTD 90% 80% 80% 60% 70% 60% 40% 50% 40% 20% 30% 20% 0% -20% AC BU LY 10% 0% AC BU LY Key Account Mail Order Field Sales Int'l Key Accounts Others/Non specified Key Account Mail Order Field Sales Int'l Key Accounts Others/Non specified *All periods and actualities are calculated on budget 2011 FX

21 Nästa steg... IBM Cognos Express Xcelerator Nyligen startat implementation av IBM Cognos Express Xcelerator, vilket är TM1 för SME Ökad datatillgänglighet genom web-portal med dashboard och rapporter Bättre analysmöjligheter (mulitidimentionella strukturer) Stöd för planeringsprocess (arbetsflöden och scenarier) 16