KICK OFF. Students Nominated for Exchange Spring 2014 INTERNATIONAL OFFICE Photo: D. Theis, Istanbul, Turkey

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1 KICK OFF Students Nominated for Exchange Spring 2014 INTERNATIONAL OFFICE Photo: D. Theis, Istanbul, Turkey

2 Programme BEFORE YOU GO: 14:15-14:45 CSN Information (in Swedish) 15:00 Pre-departure Information International Office Staf DURING YOUR EXCHANGE: 15:45 General Information International Office Staff 16:00 Think ahead it s your career! Careers Service Staff 16:15 Health and Safety Abroad Student Health Services Staff 16:30 Cultural Awareness Michael Zinkanell and Fanny Karlsson BACK HOME: 16:45 What to do after your exchange International Office Staff GROUP DISCUSSIONS 17:00 Meet former and current exchange students and enjoy a fika together! Photo: T. Englund, Japan

3 BEFORE YOU GO

4 Studiemedel för utbytesstudier 4

5 Ansökan Du måste skicka in en ny ansökan för studier utomlands. Olika ansökningar! Alla ansökningar via 5

6 Ansökan Ska du studera en termin utomlands, sök även för dina studier i Sverige samtidigt! Har du redan studiemedel för den termin du ska utomlands gör ny ansökan samt ändring 6

7 Utbytesstudier och tillgodoräknande Skolan i Sverige ska intyga att studierna i sin helhet kan tillgodoräknas i utbildningen Antagningsbevis från mottagande skola behövs inte vid utbytesstudier 7

8 Utbytesstudier och tillgodoräknande Vi vill att uppgiften ska finnas i LADOK Där ska framgå: Var du ska läsa Universitet/högskola i utlandet Under vilken termin Hur många poäng du får tillgodoräkna dig 8

9 Studiernas omfattning Studier inom EU Studierna måste pågå under minst 3 veckor och vara på minst deltid (50%). Studier utanför EU Studierna måste pågå under minst 3 veckor och vara på heltid (100%). Heltid motsvarar vanligtvis 1,5 högskolepoäng/vecka 9

10 Förberedande språkkurs Studiemedel kan ges för en kortare förberedande språkkurs inför utbytesstudierna Ansök i samma ansökan Skicka med: Kurs <3 veckor intyg om kursen Kurs > 3 veckor ifylld språkblankett (Blankett 5509 W) 10

11 Hur mycket kan man få? Det bestäms av hur långa terminerna är CSN har fastställd normal studietid för flera länder Studiemedel beräknas utifrån en termins antal veckor Pengarna betala ut i klumpsumma inför varje termin 11

12 Studietider För att du ska veta hur mycket studiemedel du kan få, har CSN på förhand fastställt antalet veckor med studiemedel för några länder. I övriga länder gäller den faktiska studietiden som skolan i studielandet ska intyga genom t.ex. utdrag från Internet. Se 12

13 Land Terminssystem Studieperioder Australien 2 terminssystem 19 v + 19 v Italien 21 v + 21 v USA Semesterplan 17 v + 17 v plan 17 v + 4 v + 17 v Quarterplan 13 v + 13 v + 13 v Trimester 15 v + 15 v + 15 v Tyskland 2 terminssystem 21 v + 21 v Österrike 21 v + 21 v Storbritannien 2 terminssystem 19 v + 20 v 3 terminssystem 13 v + 13 v + 13 v Danmark 2 terminssystem 21 v + 21 v Spanien 19 v + 20 v Kanada 16 v + 16 v Grekland 18 v + 20 v Nederländerna 20 v + 21 v Norge 19 v + 22 v Polen 17 v + 20 v 13

14 Bidrag och grundlån Bidragsdelen är 705:-/vecka, samma som i Sverige. Grundlånet varierar beroende på land. Beloppen finns CSN.se Australien Frankrike Kanada Spanien Storbritannien Tyskland USA kr/vecka kr/vecka kr/vecka kr/vecka kr/vecka kr/vecka kr/vecka 14

15 Merkostnadslån Undervisningsavgift max 1350 kr/vecka En tur- och returresa per kalenderhalvår Försäkring 6 månader 12 månader Europa Sek Sek Övriga världen Sek Sek

16 Exempel USA 1 vecka 13 veckor 17 veckor Bidrag, kr Lån, kr Merkostnadslån för undervisnings avgift, kr Reskostnad Totalt, kr * Endast om avgift finns * * *

17 Exempel Storbritannien 1 vecka 13 veckor 19 veckor 39 veckor Bidrag, kr Lån, kr Reskostnad Totalt, kr

18 Utbetalning Utbetalning 1: 3 veckor innan kursstart Hela första perioden/terminen på en gång Du lämnar studieförsäkran via Mina sidor eller Talsvar eller på den blankett du får med beslutet 18

19 Utbetalning Utbetalning 2: 3 veckor innan period 2 Du och skolan i utlandet måste skriva under studieförsäkran Skickas ut 8 veckor innan kursstart Kan skrivas under 6 veckor innan kursstart 19

20 Utbetalning Utbetalning 3: 3 veckor innan period 3 Betalas ut automatiskt Utbetalning 4: 3 veckor innan period studieförsäkran 20

21 Tips och råd Om du reser ut endast en termin. Ansök om studiemedel för två terminer även om ditt utbytesprogram endast är en termin. Sjukdom Meddela ALLTID CSN! Skaffa läkarintyg från första sjukdagen. 21

22 Tips och råd Studieresultat Se till att du vet hur du ska få del av dina studieresultat innan du reser hem. Anmäl ändringar Meddela alla ändringar i dina studier på en gång till CSN Skaffa e-legitimation om du inte har det! 22

23 Kontakta oss Telefon: Måndag till fredag Webbplats: 23

24 BREAK until 15.00! INTERNATIONAL OFFICE Photo: G. Moriaru, Wroclaw, Poland

25 Programme BEFORE YOU GO: 15:00 Pre-departure Information International Office Staff DURING YOUR EXCHANGE: 15:45 General Information International Office Staff 16:00 Think ahead it s your career! Careers Service Staff 16:15 Health and Safety Abroad Student Health Services Staff 16:30 Cultural Awareness Michael Zinkanell and Fanny Karlsson BACK HOME: 16:45 What to do after your exchange International Office Staff GROUP DISCUSSIONS 17:00 Meet former and current exchange students and enjoy a fika together! Photo: T. Englund, Japan

26 BEFORE YOU GO

27 CONTACT DETAILS On Arrival Form / Blogs: internationaloffice@mah.se FILL OUT YOUR SURVIVAL GUIDE PAGE 3 North- and South America / Australia / Insurance: Andreas Olsson, andreas.olsson@mah.se, Phone Asia: Maria English, maria.english@mah.se, Phone: Erasmus & Student Agreement Middle East Linnaeus-Palme Learning Agreement & Academic Questions: International Coordinator at your Faculty/Department/School INTERNATIONAL OFFICE

28 FACEBOOK FIRST OF ALL Like - Get & stay in touch - Upload photos from your exchange - Get information on events, news and much, much more! INTERNATIONAL OFFICE

29 STUDY ABROAD BLOG Share your experiences and publish on our Study Abroad Blog! Contact INTERNATIONAL OFFICE

30 EXPERIENCE OF OTHERS See for: Other students stories in the STARS database (only until December 31 st 2013) Student blogs INTERNATIONAL OFFICE

31 ACCOMMODATION Most universities assist in finding accommodation, check with your host university for information Check STARS, (outbound) to find tips and suggestions on how to find accommodation where you are going (only until December 31 st 2013) If you wish to sublet your room/apartment to an incoming exchange student, INTERNATIONAL OFFICE

32 ERASMUS SCHOLARSHIP / STUDENT AGREEMENT Erasmus Student Agreement: To your International Coordinator at your Faculty/School/Department Together with: Letter of Acceptance with exact semester dates (and maybe a printout from host university website with exact dates) Deadline: 1 st February 2014 No agreement = no scholarship SURVIVAL GUIDE PAGE 11 Scholarship amount 2013/14: 3000 SEK/month 1 st instalment: February 2014 (3000SEK x months) 2 nd instalment: September/October 2014 (Sum unknown at present) INTERNATIONAL OFFICE

33 INSURANCE All outgoing exchange students are insured by Kammarkollegiet s insurance Student- UT during their semester abroad provided that: You are registered as an exchange student in LADOK You have notified the International Office your exact semester dates You have received your Insurance Certificate from the International Office Free of charge paid for by Malmö university SURVIVAL GUIDE PAGE 9 Valid 14 days before and 14 days after the semester dates Only valid in the country where the studies are conducted (and during direct travel to and from the country) i.e. it is NOT valid in any other country than your host university s Covers EMERGENCY medical and dental care the insured may need during the policy term REMEMBER! First pay, then claim money back be sure to have some spare money with you! INTERNATIONAL OFFICE

34 INSURANCE Terms of conditions and Claim form: (And in your kick off packs too!) Remember it is your responsibility to Letter of Acceptance or similar document with exact semester dates from your host university Please don t wait until the last minute! The documents will be posted to the address you gave in Moveonline (unless otherwise specified) INTERNATIONAL OFFICE

35 INSURANCE outside EU/EEA These students will receive a Medical Insurance Card (MIC) from the International Office Students going to Australia: We need your Certificate of Enrolment Letter of Acceptance Your visa expiry date Students going to the USA: Contact Falck Travel Care before going to see a doctor. REMEMBER! First pay, then claim money back be sure to have some spare money with you!

36 INSURANCE within EU/EEA Same coverage as Student UT outside of EU/EEA, except for medical and dental care: Bring your European Health Insurance Card (EHIC), issued by Försäkringskassan ( or similar social insurance authority in your home country. Be sure to order this in time! You are covered by this card instead of the MIC of the 'Student-UT insurance If you are a non-eu/eea-citizen (and not eligible for an EHIC card), contact International Office The EHIC is valid in the following countries: Norway, Denmark, Finland, Iceland, Estonia, Latvia, Lithuania, Great Britain, Ireland, Germany, Poland, Belgium, The Netherlands, Luxemburg, France, Switzerland, Austria, Liechtenstein, Italy, Greece, Spain, Portugal, Hungary, Czech Republic, Slovakia, Slovenia, Cyprus, Malta, Bulgaria, Romania INTERNATIONAL OFFICE

37 LEARNING AGREEMENT Your guarantee for acknowledgement of courses! Should be signed by the course/programme responsible Hand in a copy to International Coordinator at your Faculty / Department / School before you go if possible Original MUST be brought to your host university If you change courses while abroad: Do NOT forget to complete the back of the Learning Agreement and send it ASAP for signing! SURVIVAL GUIDE PAGE 12 INTERNATIONAL OFFICE

38 LADOK Hand/send in exact semester dates (Letter of Acceptance or printed dates from website) to your International Coordinator ASAP and BEFORE you leave. You will then be registered by your International Coordinator at your department/school/faculty for exchange studies in LADOK before you leave. INTERNATIONAL OFFICE

39 TRAVEL ADVICE Read the Ministry for Foreign Affairs travel recommendations: For Swedish citizens: Collect all the contact information to your embassy or consulate abroad, and make sure you know what they can (or cannot) help you with! More information: INTERNATIONAL OFFICE

40 VISA/RESIDENCE PERMIT Student s own responsibility to check and arrange: up to you! European citizen within EU: If you re staying longer than 3 months you need to apply for a residence permit in your host country. All citizens outside EU: Apply on time! INTERNATIONAL OFFICE

41 INTERNATIONAL STUDENTS FROM OUTSIDE THE EU/EEA ON EXCHANGE You should not apply for a residence permit for studies in Sweden for the semester you will be on exchange Apply for residence permit in the country where you will be going on exchange. You must apply for residence permit to study in Sweden for your return semester at Malmö University Information: INTERNATIONAL OFFICE

42 CONCLUSION WHAT TO SEND WHERE SEKTION

43 GET UP STAND UP! INTERNATIONAL OFFICE

44 2. INTERNATIONAL OFFICE DURING YOUR EXCHANGE

45 ARRIVAL CHECKLIST SURVIVAL GUIDE PAGE 18 Notify your near and dear ones Register with the nearest Embassy or Consulate. Swedish Embassies: Make sure to note possible course changes & sign/update/ your Learning Agreement Share with others blog/facebook INTERNATIONAL OFFICE

46 ON ARRIVAL FORM To be ed/posted/faxed to the International Office within 2 weeks of the beginning of your semester Not sending in the form will remove your registration in LADOK and also impact CSN, ERASMUS scholarship and/or Migration Office Notify us your address and (if new) SURVIVAL GUIDE PAGES 20 and 3 INTERNATIONAL OFFICE

47 INFORMATION MEETINGS AND STUDY ABROAD FAIRS! Be a good ambassador for Malmö University! Find out the dates of Student Fairs etc. at your host university Attend all kinds of meetings, workshops etc. and inform about Malmö University! Try to actively encourage other students to come to Malmö (the more students we receive, the more we can send!)

48 PROMOTIONAL MATERIALS Information folder in your packs Need more information material? Just ask! INTERNATIONAL OFFICE

49 Annie Schreiter Career Adviser Careers Service CAREERS SERVICE

50 Your Studies Your Career CAREERS SERVICE

51 CAREERS SERVICE

52 GET UP STAND UP! INTERNATIONAL OFFICE

53 STUDENT HEALTH SERVICES LOTTA ANDERSSON STUDENT HEALTH SERVICE

54 HEALTH AND SAFETY ABROAD

55 Before you leave: Be sure to check the vaccinations you might need, well before travelling! Vaccination see or contact the nearest clinic (Vaccinationscentral) for more info Bring a travelers kit of medications (husapotek) If you are depending on medication, consult your doctor before travelling

56 Make sure you re informed Before you leave: Insurance (Student UT). Be sure to check what is included and acquaint yourself with what to do if you would become ill during your studies abroad. Also check what is included in your insurance if you are to travel/do extracurricular activities during your stay.

57 Remember to tend to your health

58 To be out in the sun Sunscreen Follow the local populations example; build your tan slowly! Example: Australia

59 Traffic: getting from A to B safely Common accidents among tourists most common cause of death/injury abroad.

60 Sexual health STI:s and common sexual health Free condoms available at the Student Centre

61 Having fun Alcohol and drugs But remember:

62 [Drugs are poo.]

63 GET UP STAND UP! INTERNATIONAL OFFICE

64 CULTURAL AWARENESS INTERNATIONAL OFFICE

65 CULTURAL AWARENESS INTERNATIONAL OFFICE

66 CULTURAL AWARENESS 1. The Honeymoon Stage 2. The Culture Shock Stage 3. The Adjustment Stage 4. The Mastery Stage INTERNATIONAL OFFICE

67 CULTURAL AWARENESS 2. The Culture Shock Stage INTERNATIONAL OFFICE

68 CULTURAL AWARENESS How to deal with culture shock: Recognize it Keep an open mind Ask questions Avoid comparison Laugh INTERNATIONAL OFFICE

69 MICHAEL ZINKANELL UNIVERSITY OF TASMANIA INTERNATIONAL OFFICE

70 ERASMUS EXPERIENCE Fanny Karlsson

71 Erasmus exchange and placement Autumn 2012 (4months) Aberdeen, Scotland Autumn 2013 (6 months) Malmö, Sweden

72 Expectations What you have heard from others Your own ideas about how your experience will be What friends and family think it will be Usually things don t go quite as you think ;)

73 Experiences

74 Friends and networks

75 Studies and career Take everything out also educationally Differences between universities Summer job after exchange English language and Aberdeen connection Erasmus placement opportunities How to use your international experience in your cv?

76 JUST within Europe? Subtle differences My biggest culture shock here in Sweden

77 Enjoy your exchange!!

78 Those who visit foreign nations, but associate only with their own countrymen, change their climate but not their customs; and with their heads as empty as their pockets return home with travelled bodies but untravelled minds Anonymous INTERNATIONAL OFFICE

79 GET UP STAND UP! INTERNATIONAL OFFICE

80 BACK HOME

81 CREDITS AND TRANSCRIPTS Student s own responsibility to arrange: up to you! Transcripts often posted to you/faculty/international Office Unpaid fees? No transcript Make sure your credits are transferred to LADOK as soon as possible Need to apply for a Credit Transfer? Information in links below: SURVIVAL GUIDE PAGE 21 INTERNATIONAL OFFICE

82 INFORM OTHERS! Inform fellow students about your experiences and the possibility to study abroad. You should: 1. Attend the Malmö University Study Abroad Fair 2. Attend other information meetings if asked to 3. Arrange with your faculty/department/school to give a short presentation about your experiences, preferably to students in semester 1 or 2 INTERNATIONAL OFFICE

83 BECOME A FADDER Continue your experience abroad at home! The BUDDY-SCHEME: malmobuddy@gmail.com ESN Malmö: Facebook: esnmalmo@esnsweden.org INTERNATIONAL OFFICE

84 EVALUATION All students will be asked to complete an evaluation Erasmus-students will not receive the last scholarship instalment until the evaluation is done! INTERNATIONAL OFFICE

85 FIND YOUR COUNTRY SPECIFIC TABLE! See tips on questions at the tables in the restaurant here in Orkanen INTERNATIONAL OFFICE

86 ENJOY YOUR STUDIES AND HAVE FUN! INTERNATIONAL OFFICE