10 SAKER DU TROLIGEN INTE VET OM IFS HR ÄVEN TERACOMS ERFARENHETER ATT ANVÄNDA HR KUBEN

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2 10 SAKER DU TROLIGEN INTE VET OM IFS HR ÄVEN TERACOMS ERFARENHETER ATT ANVÄNDA HR KUBEN KRISTINA INGVARSDOTTER, SENIOR ADVISOR HR, IFS R&D PÄIVI OLSSON, APPLICATION SOLUTION ARCHITECT ERP, TERACOM AB

3 IFS HUMAN RESOURCES PROVIDES Simplification Control Visualization Mobile workforce Feedback Compliance Analysis Actions Safer working environment

4 1. ORGANIZATION MANAGEMENT - VISUALIZED 4

5 ORGANIZATION MANAGEMENT BETTER SUPPORT FOR MATRIX & LARGE ORGANIZATIONS Manage multi company organization structures Flexible access control Role delegation ORGANIZATION CHART Visualize, Navigate and Increase understanding IFS LOBBIES FOR HR ROLES 5 APPLICATIONS IFS

6 LOBBIES IN HUMAN RESOURCES FOR HR ROLES 6 APPLICATIONS IFS

7 2. EMPLOYEE MANAGEMENT SIMPLIFY AND CONTROL 7

8 EXTENDED AND CONFIGURABLE NEW EMPLOYEE ASSISTANT FLEXIBLE COMPREHENSIVE USER FRIENDLY Tailored-made configuration Select required steps and fields Change steps and fields order Set a field as mandatory Change layout of fields Connect a configuration to many companies New areas such as Competencies, Licenses, Properties, Benefits etc. Update info in other IFS Applications areas such as Projects and Maintenance Include Custom Fields Easier registration with Templates Save unfinished entries as Drafts Validation on each step Navigate freely between Assistant s steps 8 APPLICATIONS 9, UPDATE IFS

9 SAVE TIME BY HANDLING ASSIGNMENTS IN BULK GROUP EMPLOYEE ASSIGNMENTS ASSIGNMENTS OF ORGANIZATION, POSITION AND JOB SCHEDULE ASSIGNMENT WITH RECALCULATION 9 APPLICATIONS 9, UPDATE IFS

10 3. VISUALIZE EMPLOYEES COMPETENCIES/SKILLS 10

11 WORKFORCE PLANNING COMPETENCIES AND SKILLS Competence requirements Employees competencies GAP Analyzis (individually and aggregated) IFS

12 4. TIME AND ATTENDANCE ANALYSIS 12

13 CONFIGURE WHAT INFORMATION YOU NEED EMPLOYEE CALENDAR: VISIBILITY THROUGH - CALENDARS o COLOR-CODED YEARLY OVERVIEW OF EMPLOYEE ATTENDANCE o SUMMARY OF HOURS PER MONTH AND YEAR TEAM CALENDAR: o INCREASED VISIBILITY OF TIME & ATTENDANCE INFO IFS

14 WAGE HOURS ANALYSIS ANALYSIS WITH WAGE TYPE OR SPECIFIC WAGE CODE HOURS GRAPHICAL ANALYSIS THROUGH CHARTS IFS

15 5. SICK LEAVE ACTIONS 15

16 SICK LEAVE ACTIONS ACTIONS BASED ON NUMBER OF DAYS OR OCCURRENCES PER PERIOD Sick Leave Start Print Sick Assurance Doctors Certificate Submitted Report to Government Health Insurance Number of Days SIMPLIFY FOLLOW UP ON ABSENCE ACTIONS IFS

17 6. CONTROL AND SIMPLIFY TRAVEL EXPENSES 17

18 CONTROL AND SIMPLIFY TRAVEL EXPENSES TRAVEL REQUEST TRIP TRACKER CREDIT CARDS MULTI COMPANY AUTHORIZATION CONFIGURABLE EXPENSE ASSISTANT IN IFS EE IFS

19 7. SAFER WORKING ENVIRONMENT WITH IFS HEALTH AND SAFETY 19

20 HEALTH AND SAFETY SAFETY INSPECTIONS TO IDENTIFY SAFETY ISSUES EARLY RISK ASSESSMENT TO MINIMIZE RISK AND PREVENT INCIDENTS SAFETY POLICY TO MANAGE FIRE SAFETY, MEDICAL EXAMINATIONS AND DANGEROUS GOODS SIMPLIFIED INCIDENT REPORTING VIA TOUCH APPS, ASSISTANTS IN WEB AND IFS EE NOTIFICATION OF INCIDENTS TO THOSE WHO MUST BE INFORMED ANALYSIS OF INCIDENTS VIA IFS BUSINESS ANALYTICS IFS

21 8. GAIN FEEDBACK ON EMPLOYEE SATISFACTION WITH IFS EMPLOYEE SURVEY 21

22 EMPLOYEE SURVEY DEFINE SURVEY NOTIFY PARTICIPANTS BY MAIL, esurvey (WEB ENABLED) ONLINE ANSWER ANALYSIS EXAMPLES Job Satisfaction, Exit interviews IFS

23 9. QUICK RESPONSE MOBILE WORKFORCE 23

24 MOBILE WORKFORCE IFS TOUCH APPS HUMAN RESOURCES PROCESSES FOR CASUAL USERS Time Tracker (Time Registration) Trip Tracker (Travel Expense Registration) Notify Me: Authorization of Time, Travel Expense and Absence Request Incident Reporter DON T FORGET Quick Reports IFS

25 10. CONTROL HEAD COUNT INFORMATION 25

26 HEADCOUNT AND FTE (FULL-TIME EQUIVALENT) ANALYSIS HEADCOUNT & FTE AND TURNOVERS FLEXIBILITY ABOUT PERIODS (WEEK, MONTH, YEAR ETC.) ANALYZE FROM DIFFERENT DIMENSIONS, AGE GROUPS, ORGANIZATIONS ETC EMPLOYEE INFORMATION CURRENT AND HISTORICAL INFORMATION IFS

27 HR HEADCOUNT AND FTE

28 HR HEADCOUNT ANALYSIS CUBE New slide. Added this ppt after presentation November 3rd 2015 HEADCOUNT MEASURES AND KPIS MAIN ANALYSIS SCENARIOS Number of headcount analysis over time. Employed and FTE. Age analysis and age distribution over time Changes over time with respect to reasons SPECIAL FEATURES Use different periods according to set-up in Headcount Statistics Snapshot 28

29 TERACOM ERFARENHETER AV HR KUBEN ANTAL ANSTÄLLDA OCH FTE PÄIVI OLSSON, TERACOM BOXER GROUP 29

30 Vi sänder ut tv och radio bland annat...

31 Koncern

32 Hantering utan HR-kuben Tidigare, framtaget manuellt genom att sammanfoga data genom export från IFS. Skapat egna pivot-tabeller och satt samman detta med uppdatering av tabellkällan varje månad. Egen tabell per bolag

33 Antal anställda per 31 mars 2015 Antal % of Total Network Services ,2% Telekom 69 16,3% Media 60 14,2% Stab 35 8,3% Totalsumma ,0% Teracom AB Sjukfrånvaro 2014* Korttid 1,34% Långtid 0,52% Total 1,86% Antal Chefer 42 Anställda per chef 10,1 Anställingar Q1 16 Personalomsättning, anst. 3,7% Uppsägningar Q1 6 Personalomsättning, upps. 1,4% Snittanställningstid Genomsnittsålder 13,3 år 46,7 år Män % Könsfördelning Kvinnor 55 13% Män 34 81% Könsfördelning chefer Kvinnor 8 19% Könsfördelning per åldersgrupp Åldersfördelning 100% % 0% Male Female

34 Information från HR kuben Färdiga KPI:er Period Headcount Avg Age ,3 27, ,7 36, ,7 46, ,3 55, ,7 62, ,0 66,5 Totalsumma 457,7 46,4 Period Headcount Kvinna Man ,4% 76,6% ,1% 82,9% ,4% 86,6% ,9% 90,1% ,6% 96,4% ,0% 100,0% Totalsumma 13,1% 86,9% Period Headcount Kvinna 60,0 Man 397,7 Totalsumma 457,7 Period Chefer Headcount Kvinna 8,3 Man 45,3 Totalsumma 53,7 Radetiketter Start Employment FTE Employee Begin Turnover % End Employment FTE Employee Quit Turnover % Teracom AB 31,7 0,1 22,6 0,1 Totalsumma 31,7 0,1 22,6 0,1

35 Uppgifterna i diagram 100% 80% 60% 40% 20% 0% 30,00% 39,56% 54,47% 54,17% 70,00% 70,00% 60,44% 45,53% 45,83% 30,00% Kvinna 51% Man 49% Man Kvinna Man Kvinna 10,00 30,33 41,00 24,00 10,

36 Fördelen med kuben lätt att jämföra mellan bolagen, olika tidpunkter etc.

37 Vad behövs för att komma igång När installationen är komplett behöver viss grunddata läggas upp

38 Grunddata under Redovisningsregler

39 Grunddata under HR

40 Nästa steg hos oss rapport direkt i ett fönster

41 Vad har vi lärt oss Börja inte projektet under pågående uppgradering Gör en klar plan för hela införandet Tar gärna stöd av IFS för att kartlägga arbetsuppgifterna Vem gör vad (IFS själva) När skall de olika delarna vara på plats i vilken ordning

42 Control SUMMARY IFS HUMAN RESOURCES PROVIDES Feedback Analysis Visualization Compliance Safer working environment Simplification Mobile workforce Actions

43 TACK!

44 COPYRIGHT 2015 INDUSTRIAL AND FINANCIAL SYSTEMS, IFS AB (PUBL). IFS AND ALL IFS PRODUCTS AND SERVICES NAMES ARE TRADEMARKS OF IFS. ALL RIGHTS RESERVED. THIS DOCUMENT MAY CONTAIN STATEMENTS OF POSSIBLE FUTURE FUNCTIONALITY FOR IFS S PRODUCTS AND TECHNOLOGY. SUCH STATEMENTS ARE FOR INFORMATION PURPOSES ONLY AND SHOULD NOT BE INTERPRETED AS ANY COMMITMENT OR REPRESENTATION. THE NAMES OF ACTUAL COMPANIES AND PRODUCTS MENTIONED HEREIN MAY BE THE TRADEMARKS OF THEIR RESPECTIVE OWNERS IFS