SOUTH AFRICA SWEDEN UNIVERSITY FORUM

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1 SOUTH AFRICA SWEDEN UNIVERSITY FORUM

2 AGENDA Projektplanering Organisation Finansiella frågor Första Seminarieveckan

3 South Africa Sweden University Forum Strategic internationalization project running from SEK Budget Collaboration between 27 universities together with embassies, organizations, funding agencies & ministries in both countries Bringing together more than 300 researchers, PhD:s and students from Sweden & South Africa in seminars, mobilities & projects Creating innovative ways to approach internationalization & utilizing the power of online tools Connecting universities with funding agencies, industry, ministries & surrounding society in working towards the SDG

4 PROJECT ACTIVITIES Research seminars, Short term research mobility projects, interactive platform

5 Timeline South Africa Sweden University Forum September Kick off meeting Pretoria April First seminar week Pretoria April 2nd seminar week Cape Town April Final Seminar Sweden Short Term Research Mobility Preparatory trip + SC meeting Preparatory trip + SC meeting

6 Research seminars Researchers from Sweden and South Africa Topics based on 17 SDG:s Challenges relevant to both countries Target group emerging researchers Funding for SA researchers from NRF When Where SE-researchers SA-researchers Research seminar 1 March 2018 Pretoria Research seminar 2 March 2019 Cape Town Research seminar 3 / Final seminar June 2020 Sweden Other participants: University Management, Funding Agencies, Embassy, Government representatives

7 Research seminarssurrounding activities Based on interests from universities & research groups Maximize impact of long trip Spread out across universities in SA & SE 1. University - Industry linkage innovation Collaboration with Business Sweden Swedish companies in SA, SA companies Ex. Aim-Day Include Vinnova, Council for Scientific & Industrial Research 2. Focused workshops Chance to continue and develop discussions Ex. Water in Port Elizabeth, Big Data in Cape Town 3. Capacity development for emerging researchers Seminars in academic writing, proposal writing, supervision development 4. Social outreach glocalization Working with local communities

8 Short term research mobility projects Seed funding for researchers to facilitate next step collaboration SEK 40 projects funded Flexible use of funding Applications open directly after two first research seminars Open to participants in seminars or PhD:s, post-docs other colleagues in research group Mandatory for proposals Linked to SDG:s Reciprocal Plan for how mobility project can be included in the interactive platform Priority for proposals that include: research groups from at least 2 SE + 2 SA unis a plan for joint supervision of PhD:s/ master students In collaboration with DHET Linked to capacity development of emerging researchers

9 Interactive platform Content Story-driven, not technologydriven Collaborative production Cross-university exchange Cross-country exchange All collaborations bring experience All results come with a story Stories are what last over time Enablers How-to support to empower Champions Inspire, Involve, Illustrate Examples Documentaries: A day in the life of a PhD student in... Live-streaming seminars Longer recorded lectures Short videos Blog posts (with social media integration) Technology Core features: SUNET Play Cultura, PLAY, Zoom Learning Mgmt System: Canvas Blog support: WordPress

10 ORGANIZATION Roles & responsibilities, Quality Assurance, Risk Management, Next steps

11 Roles & Responsibilities Project Coordinator (Uppsala University) Economy, administration, day to day handling Coordination of all activities in the project Prepare material for meetings Steering Committee Six SE unis, six SA unis + Project coordinator Decisions in implementation of project Decision on distribution of Short Term Mobility Project Grants Academic Advisory Committee (4) Researchers from both countries divided by topics (based on 17 SDG:s) Advise for academic content for seminars Suggest distribution of Short Term Mobility Project Grants Local project manager (LPM)

12 Roll för LPM Budget SEK / 3 år 20-30% tjänst i 3 år (22% med i månaden) för resor Avspark, 2 förberedande resor, 2 seminarier Driva på projektet på det egna universitetet Inom akademin och inom förvaltningen Säkerställa engagemang inom projektets olika delar Deltagande av forskare i seminarier (och kringliggande aktiviteter) Short term research mobility projects Avgörande för att maximera utfall av projektet Delta i Steering Committee Rapportering, ekonomi och administration

13 Academic Advisory Boards 17 SDG:s utmaningar relevanta för båda länder Bör bestämmas på Kick-off (samtliga universitet bör ha en idé innan) Representanter från både SA och SE En person ansvarig gentemot projektledare Bra sätt att engagera forskare och få ut information till olika grupper Grupperna kan också ansvara för att ordna specifika aktiviteter inom sitt område under seminarieveckan

14 Steering committee Förankring av beslut och idéer Fysiska möten främst i samband med projektaktiviteter Mycket går att ta via mail

15 Quality & Risk Quality assurance External evaluator specialized in higher education projects On-going evaluation giving chance to adapt project if not on track Risk management Close collaboration with Swedish Embassy & South African unis Long experience in working with developing countries

16 BUDGET

17 Budget Budget (SEK) STINT grant SE-partners co-finance NRF co-finance TOTAL Research seminars Short term mobility projects Interactive platform Travel costs External evaluator Staff costs

18 Budget

19 STINT Co-financing Short Term Research Mobility External Evaluator Venue, Catering, Marketing Interactive platform SA researchers* Project Leader UU Local project managers (6*400k) LPM travel (6*100k) Interactive platform travel Project Leader travel SE researchers** TOTAL: TOTAL: *60*5 000 p.p in South Africa 50* p.p. in Sweden **100* pp in South Africa

20 Co-financing per university SEK/university in kind (salary) Cash: 15 forskare (två seminarier i Sydafrika) Möjligt att skicka fler, helst inte färre Resor för LPM Projektledare + Plattformsansvarig om relevant

21 Antaganden i budgeten SEK per svensk forskare i Sydafrika Klumpsumma, inkluderar kostnader för flyg och hotell Om finansieras av universitet kan vara mer eller mindre 5000 SEK per sydafrikansk forskare i SA SEK per sydafrikansk forskare i Sverige Kostnader för catering och venue kan öka kringliggande aktiviteter finansieras från existerande resebudget Extern utvärdering kan kosta mer (om vi vill)

22 NRF & DHET NRF ( SEK) will go to participation of SA researchers The funds will be transferred to a university in South Africa who in turn transfers money to researchers Most likely University of Pretoria Possibility to fund more SE researchers Substantially higher than the in our budget DHET might be able to co-finance short term research mobility

23 Rapportering och ekonomisk hantering Föreslår att vi håller det så enkelt som möjligt.. Men universitet måste kunna visa kostnader Vi kommer ej få pengar över så jobba inte för mycket Hantering av SA-bidrag, behövs en mall Hantering av short term mobility projects, betalas ut till institution i Sverige (pga praktiska skäl) Om vi kan använda SA-respengarna till annat överförs dessa till respektive universitet post action

24 SEMINAR WEEK 1

25 Forskningseminariet Exakt datum bestäms tillsammans med ambassaden Förhoppning att det går att kombinera med besök från minister/delegation University of Pretoria är förmodligen värdar 4 parallella workshops + high level management Forskningsfinansiärer

26 Vad vill vi göra den första veckan? Vad ska vi kalla veckorna för? South Africa Sweden Global Challenges week South Africa Sweden research, innovation & education week Allt är möjligt! Forskningsseminarier (breda/smala), inkludera NGO:s, masterrekrytering, webinars, seminars, outreach Initiera samarbeten med sydafrikaner Business Sweden

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28 Arbetsprocess forskningsseminarium 1. SDG:s bryts ner i fyra utmaningar relevanta för båda länder Ex: finding the next generation of solar/clean energy Reducing the use of anti-biotics 2. Färdiga förslag bör finnas klara till avsparken Konsultativ process, varje universitet får skicka in förslag 3. Beslut på avspark Universitet får välja vilken/vilka utmaningar man känner mest för Möjlighet att delta i AAC Möjlighet att vara ordförande för en AAC 4. Varje AAC får i uppgift att sätta ihop ett position paper för sin challenge Max en A4 med titel, keywords, summary och förslag på relevanta ämnen Kopplingar till SDG:s samt interaktiv plattform 5. Position papers publiceras, forskare skickar in abstract Beskriver hur deras forskning bidrar till utmaningen Plus i kanten för kopplingar till interaktiva plattformen Enkel process + max en halv A4:s ansökan Går att komplettera ifall något svenskt universitet saknar sökande 6. AAC bedömer abstracts, sätter ihop program (tillsammans med SC)

29 Praktiskt Logo Hemsida Tidslinje Kontrakt Sverige + Sydafrika 27/9 workshop i GBG 2-3/10 pretoria Kick-off Presentera projektet i SANORD

30 Learning together: sustainable impact through research, innovation & education Learning together: Sweden South Africa solution week Learning together: South Africa- Sweden research & innovation week Sweden - South Africa research & innovation week: Learning together Global challenge week: SE SA. Glocal challenge week: research & innovation Glocal challenge week: creating solutions through research & innovation Glocal challenge week: impact through research, innovation & education Local solutions for global challenges: the Sweden South Africa university forum Knowledge sharing for sustainable impact through research & innovation Co-creating sustainable impact through research & innovation Finding solutions Magnet week Learning together for change: Sweden South Africa research & innovation week