Purchase and procurement

Transkript

1 Purchase and procurement City of Gothenburg

2 Structure, organisation, framework and regulations for purchasing and procurement at City of Gothenburg Robert Göransson Legal officer procurement, City Planning office tel Ingemar Larsson Procurement officer, Mobility Office (Traffic and Infrastructure) Telefon

3 Agenda Organisation and structure of city entities Procurement policy centralizing and unifying Regulations, principles, law, policy IT tools Follow-up, audit

4 The City of Gothenburg s organisation City Council City Executive Board Delegations City Executive Office The City Audit Office 28 Committees Göteborgs Stadshus AB Approximately 60 companies

5 The City of Gothenburg s organisation Committees City district committees Pre-schools, s, Compulsory Schools, Social Services, Social Care, Local Culture & Leisure Leisure Sports & Associations Committee Park & Nature Committee Transport Mobility Committee Transport Committee Education Education Committee Adult Education Committee Land & Housing Planning Committee Real Estate Committee Commercial Premises Committee Technical Provision Eco-cycle & Water Committee Environment Environment & Climate Committee Culture Culture Committee Other Committees Archive Committee Committee for Consumers Citizen Services Intraservice Committee Chief Guardian Committee Committee for Allocation of Social Welfare

6 The City of Gothenburg s organisation Göteborgs Stadshus AB Energy Göteborg Energi AB + 18 subsidiaries Housing Förvaltnings AB Framtiden Bostads AB Poseidon Familjebostäder i Göteborg Gårdstensbostäder Göteborgs Stads bostads AB Göteborgs Egnahems AB Rysåsens Fastighets AB Störningsjouren i Göteborg AB Commercial premises Älvstranden Utveckling AB HIGAB Scandinavium AB Förvaltnings AB Göteborgslokaler Göteborgs Stads Parkerings AB Tourism, Culture, Events Göteborg & Co Kommunintressent AB Göteborg & Co Träffpunkt AB Got Event AB (fr 2015) Liseberg AB (fr 2015) Göteborgs Stadsteater AB (fr 2015) Port Göteborgs Hamn AB Regional companies Renova AB, Gryab AB, GREFAB Boplats Göteborg Temporary placement Public transport Göteborgs Spårvägar AB GS Buss AB GS Trafikantservice AB GS Spårvagn AB Internal companies Göteborgs Gatu AB Göteborgs Upphandlings AB Försäkrings AB Göta Lejon Kommunleasing i Göteborg AB AB Gothenburg European Office Business Business Region Göteborg AB Lindholmen Science Park AB Johanneberg Science Park AB Göteborgs Tekniska College AB Cityflygplatsen i Göteborg AB Utveckling Nordost AB

7 Procurement policy Committees and companys autonomous procurement entities Committees and companys decide their own operations budget Procurement policy decided by City Council, applied universally

8 Procurement policy Common necessities, procured by central purchasing unit Central purchasing unit procures framework agreements Policy forces all committees and companys to use procured framework agreements when applicable Policy forces use of competition and documentation according to EU directives procurement principles

9 Procurement Schedule Requirement Available framework agreement No Yes Suborder Estimation of total value Rank RCP Max kr Directpurchase procedure Regulated by policy Competetion of 3 Documentation Less then treshold (ca 1,9 Mkr) Simplified procurement according to national law Publication national database Above treshold (ca 1,9 Mkr, Works 47 Mkr) Open procurement According to EU directives as implemented by national law Publication inted (EU)

10 IT tools used in procurement and accounting IT tool (Winst) developed by Central Purchasing Unit Used extensively in seamless solution with invoicing- and accounting system

11 Regulations for procurement at City of Gothenburg Swedish national law (2007:1091) about public procurement (LOU) Policy and guidelines for procurement and purchasing at City or Gothenburg as decided by City Council Local instructions and procedures as decided by each committee or company

12 DELEGATION och ATTESTATION City policy for attestation Principle of duality According to order of delegation at each committee or company Two officers responsible for: Determine Inquiry Deciding choice of supplier Approval of invoicei and payment of invoicei Contract and ordering performed according to and conditions stated in inquiry

13 Tack för idag!