NyProj Antura Projects at Nynas What makes life easier! Rikard Thelander Head of Project Engineering

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1 NyProj Antura Projects at Nynas What makes life easier! Rikard Thelander Head of Project Engineering

2 - Nynas and Background - Evaluation and Decision - Implementation and Configuration 2 Taking oil further (Eng)

3 We re all around you 3 Taking oil further (Eng)

4 A Global Business We concentrate on specialized oil applications We are over 800 employees with specialist knowledge Net Sales 2010 was 22 Billion SEK

5 Manufacturing President & CEO TQM Director Management Assistant Bitumen Naphtenics Manufacturing Finance Business Development Supply Chain Human Resources Communications Site Manager NHN Site Manager GBG Site Manager DUN Engineering Project Engineerntg Rikard Thelander Process Engineering Engineering Support Project Engineering 6 Project Managers 5 Discipline Leads 3 Project Engineers ~20 Consultants Inhouse ~ Consultants Outsourced

6 Engineering Projects 154 active projects and investments for Manufacturing 3 Capex projects for Bitumen 4 Opex projects for Manufacturing Range from 100 ksek MSEK 55 Investments < 1MSEK 61 Projects 1-10 MSEK 31 Projects > 10 MSEK Manufacturing Capex budget is consolidated by Engineering Total Capex for active portfolio ~2 500 MSEK New Sulphur recovery unit in Nhn (600 MSEK) Maintenance Turn-around (TA2011) in Nhn (150 MSEK, manhours in 22 days) Capacity increase projects in VD2, HT1, HT2 and CU (150 MSEK) Emulsion unit for Bitumen at the Västerås Depot (20 MSEK) Natural Gas conversion in Gbg Environmental Remediation of J3-J4 area Biological Breakdown of Acidic Tar at ph Anturadagen 30 November 2011

7 Project Examples Old tower AS0203 New air cooler TA206 New piping New tower AS

8 Portfolio Management Tool Evaluation and Decision

9 Project Portfolio Management Why do we need to manage our project portfolio?! Predictable spending of Capex Spend for 2009 and 2010 is far below budget Why is that? Poor forecasting of cost Late decisions about investments Lead time between decision and start Linear spend in budget Delays in projects Resource load levelling Planning of project pipeline Timing, prioritization, connections to other activities

10 Capex Project Portfolio Management Tool Candidates JDE MS Project PrimaVera Antura Projects Asta Powerproject Canea Consulting Ln4 Software Planisware Planview Projectplace Selected Candidates Microsoft Enterprise Project Management (EPM) Oracle Primavera P6 Enterprise Project Portfolio Management Antura Antura Projects 10 Capex Project Portfolio Management, Engineering

11 Antura - Antura Projects Why Antura Projects is the preferred tool; Developed for portfolio management based on projects Includes essential functionality User friendly 90% of Nynas capex projects are <10 MSEK PM to manage planning Cost efficient MS Project and PrimaVera compatible MS Project schedules from sub-suppliers can be incorporated PrimaVera can/will still be used for large projects like SR3, TA2011 etc. Additional Functionality Issue and Risk management Document management 11 Capex Project Portfolio Management, Engineering

12 NyProj Antura Projects Implementation and Configuration

13 Utgångsläge Nynas Primära användargrupper: Företagsledning Finance Linjechefer Ek redovisning JD Edwards Projektredovisning Tidplanering i Primavera Tidplanering i MS Projects Forecast i Excel Projektdokument i Masterinfo & Smart Plant Foundation Projektmodellstöd i Worddokument (Masterinfo) Process i NMS Förkonterade fakturor Tidrapportering i JDE Manuell projekt- och portföljrapportering i Word/PowerPoint & Notes Faktura Fakturahantering Primära användargrupper: Project Office Sponsorer Projektledare Projektmedlemmar Riskhantering i Excel Även Företagsledning Ärendehantering i Excel

14 Målläge Nynas Primära användargrupper: Företagsledning Finance Linjechefer Ek redovisning Budget, prognoser, allokeringar, tidrapporter, Projektportföljer Projektredovisning Projekt status m.fl JDE Antura Projects Förkonterade fakturor Utfall (ev tidrappo) Faktura Fakturahantering Primära användargrupper: Project Office Sponsorer Projektledare Projektmedlemmar Single Sign-on Data Warehouse Intranät Även Företagsledning Dokumenthantering

15 Mål & Effekter Förenklad & snabbare rapportering genom återanvändning av data Konsolidering av hela investeringsportföljen Periodiserad prognos Balansera/Utjämna portföljen All projektredovising via Antura Projects All projektrelaterad dokumentation via Antura Projects Microsoft EPM stängt? Fas 1 Fas 2 Fas 3 Maj Juni Juli Augusti Sept Okt Nov Dec 2012 Projekturval Investeringsprojekt, Engineering Samtliga investeringsprojekt Samtliga investeringsprojekt Största projekten även fortsättningsvis i Primavera Antal projekt Ett 30-tal Ca Ca Organisation Resurser enbart från Engineering Resurser från flera enheter, dock endast interna resurser Resurser från hela Nynas, inklusive konsulter Driftalternativ Extern IT-drift via Antura Flytta IT-drift till internt Nynas Internt Nynas. Inloggning även för externa Integrationer Inga Importera Actuals från JDE Forecast, Budget, Committed från Antura Projects till JDE Dokumenthantering Utredningar att göra Projektdokumenthantering Utfallsimport fr JDE Kunna automatstarta/flagga projekt från JDE Autentisering via Active Directory (eller annan LDAP-tjänst) Kunna importera Primavera information (hög nivå) Tidrapportering Fortsatt ERP-utredning Systemanpassningar Månadsrapport -Portfölj -Projekt För automatgenerering Inga förslag Inga förslag

16 Functions that makes life easier Project Model Project Team Members Today Project Engineering are 14 employees and 198 consultants Resource allocation not yet implemented Issue Management Used for actions lists but also to generate Minutes of Meeting Categories are Actions, Information, Continuous Improvement, Decision and Scope Change Report Generation Customized monthly reports for project and portfolio based on existing templated Saves hours of copy and paste! Rising Stars Import of Actual Cost Forecast export to JDE Time reporting in NyProj - Antura Projects 16 Taking oil further (Eng)

17 Project Model 17 Taking oil further (Eng)

18 Issue Management 18 Taking oil further (Eng)

19 Monthly Project Review Project Report Nynas Template Report from NyProj Antura Projects Engineering Report Nynas Template Report from NyProj Antura Projects 19 Taking oil further (Eng)

20 Import of Actual Cost 20 Taking oil further (Eng)

21 Summary and Conclusions NyProj Antura Projects supports all necessary functions for a successful project portfolio management within Nynas Engineering User friendly compared to other systems Additional functions make life easier for PMs and Project Office Implementation plan has created a pull in the organization to start using the tool Promising potential for further use 21 Taking oil further (Eng)

22 Thank you! Rikard Thelander Head of Project Engineering 22 Subjectmatter, Name, Division