What is it? Definition? Outline. Project Management & Team Working. Project. 3 citations. Daniel Defoe. Traditional definition

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1 Outline Project Management & Team Working Frédéric Haziza Department of Computer Systems Uppsala University Wed May 9 th, Project?? 2 Start Phase Interest Analysis Goal Analysis Organizing Planning Risk Analysis 3 Execution Phase & Finish phase 4 Leadership & Team 5 Conclusion Project 3 citations What is it? Definition? Daniel Defoe The true definition of a project according to modern acceptation, is a vast undertaking, too big to be managed. Traditional definition A project is a delimited task, which can essentially be characterized with unique prerequisites like distinct goal, time, cost, and quality contraints and which has a project specific organisation. Project Management Institute A project is a temporary endeavor undertaken to create a unique product or service.

2 What type? Educational form Work form detailed planning philosophy models interaction with colleagues results oriented competition Organisation form avoids hierarchy structure direct communication and efficient coordination cooperation and initiave (more important than the group!) Management form Educational form The process of learning is important. Learning by doing...but learning! Planera - Genomföra - Reflektera - Förbättra So... a project is... Project Workflow A temporary organisation with: In general: name goal time constraints uniqueness resource contraints (budget, team,...) For us: goal time constraints team a learning objective

3 Project Pre-Studies Project model Really a good idea? For what purpose? What organisation to realize the idea? Who runs the project? We? Someone else? When? Interest Analysis Goal Analysis Organization Planning Resource Analysis Risk Analysis Execution Team working...todo...todo...todo...todo Interest Analysis Why and For whom? Goal Analysis In (y)our case... Done In (y)our case... Done

4 Goal Analysis Main Goal vs Objectives Projektmål: G4 fasen. Effektmål: G5 fasen. What parts to identify to reach the main goal? What parts not to include? In (y)our case, that s where you decide. Organizing Planning Identify the tasks and build a network diagram. Sir John Harvey-Jones Planning is an unnatural process, doing something is much more fun. The nice thing about not planning is that failure comes as a complete surprise, rather than being proceeded by a period of worry and depression.

5 Planning Milestones Milstolpar From the network diagram, build a Gantt chart. Risk: What shall we do? Execution Just get going but know one thing: Start Execution End Start Execution End In (y)our case: Educational project...so don t worry! Respect the milestones!!

6 Team Roles Belbin s classification Plant (PL) Resource Investigators (RI) Monitor Evaluators (ME) Co-ordinators / Chairman (CO) Shapers (SH) Teamworkers (TW) Implementers / Company workers (IMP) Belbin s Team Role test Completer Finishers (CF) Specialists (SP) Implementer Coordinator Konservativ, plikttrogen. Lugn, självförtroende, kontrollerad. Organisationsförmåga, sunt förnuft, arbetar hårt, självdisciplin. Brist på flexibilitet, konservativ mot nya idéer. Kapacitet att ta hand om och välkomna alla potentiella bidrag på deras meriter och utan fördomar. Stark känsla för målen. Inte över snittet i intellekt eller kreativ förmåga.

7 Shaper Plant överspänd, utåtriktad. Dynamisk, drivande, utmanande, tävlingsinriktad och målinriktad. Pressar laget och finner vägar runt hinder. Läggning åt provokation, irritation och otålighet. Individualistisk, seriös, oortodox. Geni, fantasi, intellekt, kunskap. Uppe bland molnen, benägen att förbise praktiska detaljer eller protokoll. Resource Investigator Monitor Evaluator Utåtriktad, entusiastisk, nyfiken, kommunikativ. Kapacitet för att kontakta folk och utforska allt nytt. Förmåga att svara på/anta utmaningar. Tappar lätt intresset när den första entusiasmen lagt sig. Sober, strategisk, nykter, förståndig. Bedömning, diskretion, nyktert tänkande. Saknar inspiration eller förmågan att motivera andra.

8 Team Worker Completer Finishers Socialt inriktad, ganska mild, känslig Förmåga att känna av personer och miljöer och skapa teamkänsla. Obeslutsamhet i kritiska lägen. Omsorgsfull, metodisk, samvetsgrann, orolig. Kapacitet för genomförande. Finisher. Perfektionism. Tendens att oroa sig för småsaker. Ovillig mot låt gå. Hierachy Conclusion Everybody has a roll, just use that fact positively. Identify: Why For whom What approach you choose What steps you take What time frame you plan Important for this course: How you will show your work What lesson you learn Team working

9 Report Answers to the hereabove issues. Documentation of your fantasticly well-organized code. Comments about team working. Any thoughts on future openings.